Weddings

"Had there been an award for the best new restaurant name of the night, it would have gone to GRAZING, Gundaroo's new one-hat establishment."Scott Bolles - SMH (in reference to the Good Food guide Awards)

Thank You!

Thank you for thinking about us when planning your wedding day or social function. GRAZING is a multi award-winning restaurant, so rest assured you are placing your reception into the right hands.

A UNIQUE WEDDING VENUE

The historic village of Gundaroo is situated just 29km from the heart of Canberra, yet it could be another world away! Gundaroo is an easy 25 minute drive from the city centre. Settled in 1825, the village boasts a unique facade of well-preserved heritage buildings and tranquil country surrounds.

THE ROYAL HOTEL

This landmark building was originally built in the early 1830s, probably as a travellers inn. On 27th March 1865 it opened as The Royal Hotel. The hotel is classified by the National Trust as a building of historic significance. The building lay in limbo for many years until May 2003 when new owners Mark and Jennie Mooney re-opened it after extensive renovations. The building is extraordinary with its two foot thick stone walls, five huge open fireplaces and hand cut ironbark ceilings and floorboards. It provides guests with a fantastic ambience to enjoy award winning cuisine. As well as the main building, the premises include stone stables. The Stables have had an interesting history in the life of the Royal Hotel. They housed the coach, horses and driver for Cobb and Co as the first stop on the Queanbeyan to Sydney Route. Joining the historic hotel is the new Stone room - a state of the art, architect designed facility to host weddings or other celebrations. This beautiful stone building has been carefully constructed with local field stone, recycled timbers and a white poised concrete floor featuring Bungendore river pebbles. It is stunning!

THE ROMANCE OF A COUNTRY WEDDING...

Imagine canapés on the timber deck, overlooking the gardens as the sun sets over the river . . . the flicker of candle lights and fireplaces.

Our experienced events team will help make your wedding day the perfect occasion. Make some time to look around our beautiful and unique venue or come out and try the wonderful food on offer.

THE RESTAURANT

GRAZING is our award winning restaurant located inside the 1865 national trust Royal Hotel. The restaurant has achieved a reputation for friendly yet professional service and fine food, which attracts many repeat visitors and those traveling from afar. The restaurant has huge open fireplaces and a number of private dining rooms for function use. The kitchen is led by a talented young Chef, Kurt Neumann. Kurt produces innovative, award winning menus focused on fresh local farm produce, such as yabbies, local grain-fed beef, lamb and kid. The restaurant has been awarded many prestigious culinary honours including “THE 2007 AUSTRALIAN TOURISM AWARD”.

THE STONE ROOM

The Stone room provides the perfect ambience for a wedding reception. We can seat up to 150 people in our stunning purpose built facility.

The Stone room is a magical setting. The stone walls and high pitched dark timber ceilings reflect the warm glow of candlelight.

The accoustics in the stone are just perfect for live entertainment. The stone room has new audio facilities including amplifier, stereo and wireless microphone.

YOUR CEREMONY

Nestled in the historic setting of Gundaroo, GRAZING is the perfect location for your wedding. Gundaroo Village has three historic "picture book" churches. St Joseph's is a gorgeous bluestone Catholic Church; St Mark's is a stately Anglican church; and the Uniting/Community Church is a quaint stone church in the middle of a picturesque green field.

If you would prefer a civil ceremony there are several options available.

We would be very happy for you to hold your ceremony in the grounds of the Royal Hotel. We have wet weather contingencies and can provide seating for your ceremony. A small charge would apply to cover labour for the set up.

YOUR WEDDING MENU

STATE OF THE ART MENU DESIGN

GRAZING is recognized as one of Australia's best regional restaurants. We have received fantastic reviews nationally in most capital cities and even internationally including Hong Kong, Singapore and New Zealand.

Let our award winning Chef design the perfect menu for your special celebration.

A MENU TO SUIT YOU

We are very flexible with menu design and can tailor you a menu to suit your budget and requirements.

A more traditional reception may start with canapes on the front verandah followed by a sumptious three course meal in the stone room. You may like to use your wedding cake for dessert and supplement it with a boutique cheese selection.

This is your day, so while we are happy to recommend dining options, we are completely open to your ideas.

"The whole afternoon was a wonderful success thanks to your incredibly high standards in providing excellent food with excellent service. In the words of one "Juan Samaranch"...'it was the best party ever!!'"John Buxton - GRAZING Customer

GRAZING FUNCTION INFORMATION

Thank you for considering Grazing to host your important event. We will endeavour to make your event as memorable as possible and your satisfaction is paramount to our success.

GROUP BOOKINGS

While considering Grazing to hold your event this information sheet will outline the specific details you need to make an informed decision.

• For groups over twelve (12) and up to twenty (20) a limited à la carte menu will be made available to you.
• For groups of twenty (20) or more, an alternate double drop menu will be offered. The two preferred dishes for your group will be selected off our limited à la carte menu.
• For an additional charge an alternate triple drop menu may be selected.

CANAPÉS

If you wish for your group to indulge on a selection of hand crafted canapés a seasonal canapé list can be found on our web site. Our canapé packages start from $18 per head

MENU SELECTION

All limited à la carte or alternate service menus include tea and coffee per person.

• Two course limited à la carte or alternate service menu either entree/main or main/dessert - $55.00 per head ($57 for 2013)
• Three course limited à la carte or alternate service menu entree/main/dessert - $70.00 per head ($72 for 2013)
• For group bookings over twenty (20) that wish to experience a triple alternate drop service either two course or three course will incur an addition of $5.00 per head
• For groups that wish to supply their own cake, cake-age is charged at the rate of:
• For a two course limited à la carte or alternate service with scoop of ice cream and berries $8.50 per head

CONSUMPTION PACKAGE

You may advise us of a figure to place on a bar tab. Our efficient staff will discreetly advise you if your targeted figure is being reached so that you can choose either to top up the tab or allow your guests to purchase their own drinks.

You may select beers, soft drinks and wines from our award winning list.

We are happy to recommend selections for you. We are completely flexible when it comes to tailoring your own beverage selection.

BEVERAGE PACKAGES

Beverage packages may be chosen for a minimum of 80 guests for private functions only.

POPULAR OPTIONS

Standard Package

• 5 hour duration
• Capital Wines and Canberra District red, white and sparkling wines, tap and light beers, juice and soft drinks
• $47.00/person
• Sparkling wine poured for Toasts – an additional $5.00/person

FREQUENTLY ASKED QUESTIONS

Do you charge any venue hire fees?

No, normally the venue is for your exclusive use to share with your guests. We will advise you up front if your guest numbers are not sufficient to allow for exclusive venue use. In this instance a venue hire charge may apply for exclusive use. A fee does apply for onsite ceremonies to cover set up.

How much will the food cost?

The most popular two course menus are $55 per head and a three course menu $70 per head. We will work with you toward tailoring a menu to suit your requirements.

How do I choose the menu?

GRAZING is focused on quality produce and our menus are designed to reflect what is being picked fresh from our edible gardens. You can choose your menu from our exquisite seasonal menu.

Can I use my own cake as dessert? Is there a charge for this?

Yes you may, charges and conditions are outlined previously.

How much should we budget for drinks?

Well, you know your guests the best! Several factors contribute toward the drink spend at events. For example if it is extremely hot, despite us providing ample water on all the tables, we tend to find that consumption is a bit higher. As a general rule you could budget for between $37-$47 per head and we will help guide you with drink selections. If you are running a consumption tab, we will keep you informed on how the tab is progressing.

Are there any other hidden costs?

Basically no, however our full terms and conditions are available for you to read. There are some minor surcharges applicable, for example to cover additional labour costs on Public Holidays, Sunday's and for American Express card payments.

Do you have accommodation?

We would recommend several delightful local B&Bs, such as Redbrow Gardens, The Do Duck Inn and Country Guest House Schoenegg. Rydges Eaglehawk Resort is just 15 minutes from Gundaroo. They will offer you a great rate for your guests.

What time do we have to be out by?

We close at midnight. If you have a lunch time wedding we recommend an 11.30am start. We would require the venue back by 4.30pm in order to have it ready for dinner service (if applicable).

What time can we commence our reception?

Evening weddings usually commence at 6.00pm. However, this is flexible.

Can you cater for children, vegetarians and other special dietary needs?

Yes of course, we have a dedicated children's menu, a vegetarian menu and our Chef is experienced with a range of special dietary needs.

Please call us to make an appointment to view our facilities. We would love to discuss some of the fine details and answer any questions that you may have.

Terms and Conditions

Confirmation of your booking

Your booking will be considered tentative until a deposit is paid. Your reservation is considered confirmed on receipt of a deposit and a signed copy of these Terms and Conditions. A deposit of 10% is required within 7 days of receiving these terms and conditions. If this is not received on time we reserve the right to cancel the booking to make the venue available to other clients.

Confirmation of final guest numbers for the function

To ensure the success of your event, we require confirmation of final numbers 14 days prior to your function. This must be given in writing. All functions are quoted based on a minimum number. If your attendance falls below this number, we reserve the right to re-quote the per-head cost. The Final Number is the amount we will charge you for the function, even if numbers fall below this. If numbers increase, you will need to check with our Functions Coordinator to see if the increased numbers are possible and the increased function cost will be charged accordingly.

Confirmation of function details

All function details must be finalised 14 days prior to the event. This includes all room set up details, menus, beverage requirements, entertainment, equipment needs, final guest numbers (as above) and duration of function. Any changes that are given after this date may incur additional labour charges (please check with our Functions Coordinator).

Payment

We accept cash, credit card, money order or bank cheque. We do not provide credit. The contract signatory is liable to pay all money due under this Agreement. Full payment of the room hire and food bill and any beverage package cost is required 14 days before the event (and is inclusive of GST). Any extra food and beverage consumed is required to be settled at the completion of the function. We accept Visa, Mastercard and Eftpos at no additional cost. American Express attracts a surcharge of 3.5% for function payments.

Cancellations

If for any reason your function is cancelled, the following conditions apply:

• If notice is given, a cancellation fee equal to the deposit will be charged.
• If notice is given 7 days or less before the function, then the cancellation fee will equal the deposit plus 50% of the final revenue.

Prohibition of food and beverage

To abide by the terms of our license, B.Y.O of any kind is strictly prohibited for function bookings. The Client shall not, and shall ensure his/her guests shall not, bring any food or beverage of any kind on to our premises.

Equipment hire charges

Charges may apply for special equipment or facilities provided for each function (please discuss costs and needs with your Functions Coordinator).

Additional meals

Meals for musicians, video people and photographers must be paid for and are provided at a reduced cost.

Delivery and pickup of equipment

The venue must be advised of all deliveries and collections made on behalf of the client. Payment for deliveries of goods must be made by the client in advance. Assistance for moving in or out of equipment will only be possible if staff are available to do so.

Responsibility

• The patron assumes responsibility for all damage caused by them or any of their guests, invitees or other people attending the function, whether in the function rooms or in another part of the venue.
• General and normal cleaning is included in the cost of the room hire charge, but additional charges may be payable if the function has created cleaning needs above and beyond normal cleaning.
• The venue will take all necessary care but will not accept responsibility for damage or loss of any client’s property in the venue before, during or after a function.
• The patron is responsible to conduct the function in an orderly manner and in full compliance with the rules and House Policy of the venue management and all applicable laws. We reserve the right to intervene if a function’s activities are considered illegal, noisy or offensive.
• The venue reserves the right to refuse the service of alcohol to any guests it considers to be under age or intoxicated or behaving in an offensive manner.

Fire and Safety

• Exit doors must be free of blockages, such as display stands and screens.
• Exit doors must not be locked, and exit signs must be clearly visible.
• Highly flammable materials are not permitted.

Additional surcharges apply

• For American Express payments (see above)
• For last minute changes that may incur labour charges.
• For additional cleaning (see above)
• For PUBLIC HOLIDAYS - A Labour surcharge of 15% of total food and beverage revenue applies.
• For SUNDAYS - A labour surcharge of 5% of total food and beverage revenue applies.
• For exclusive use of the venue when numbers/revenue are not sufficient.
• A minimum spend as designated by the venue may be required on certain occasions in order to guarantee the use of the venue.

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