Social Events

"The whole afternoon was a wonderful success thanks to your incredibly high standards in providing excellent food with excellent service. In the words of one "Juan Samaranch"...'it was the best party ever!!'"John Buxton - GRAZING Customer

GRAZING FUNCTION INFORMATION

Thank you for considering Grazing to host your important event. We will endeavour to make your event as memorable as possible and your satisfaction is paramount to our success.

GROUP BOOKINGS

While considering Grazing to hold your event this information sheet will outline the specific details you need to make an informed decision.

• For groups over twelve (12) and up to twenty (20) a limited à la carte menu will be made available to you.
• For groups of twenty (20) or more, an alternate double drop menu will be offered. The two preferred dishes for your group will be selected off our limited à la carte menu.
• For an additional charge an alternate triple drop menu may be selected.

CANAPÉS

If you wish for your group to indulge on a selection of hand crafted canapés a seasonal canapé list can be found on our web site. Canapés are charged at a rate of $2.80 per canapé/head

MENU SELECTION

All limited à la carte or alternate service menus include bread, tea and coffee per person.

• Two course limited à la carte or alternate service menu either entree/main or main/dessert - $55.00 per head
• Three course limited à la carte or alternate service menu entree/main/dessert - $70.00 per head
• For group bookings over twenty (20) that wish to experience a triple alternate drop service either two course or three course will incur an addition of $5.00 per head
• For groups that wish to supply their own cake, cake-age is charged at the rate of:
• For a two course limited à la carte or alternate service with no extras $4.00 per head
• Or with extras (scoop of ice cream, berries and anglaisé) $7.50 per head
• For group bookings on a three course limited à la carte or alternate service menu your cake is served free of charge.

CONSUMPTION PACKAGE

You may advise us of a figure to place on a bar tab. Our efficient staff will discreetly advise you if your targeted figure is being reached so that you can choose either to top up the tab or allow your guests to purchase their own drinks.
You may select beers, soft drinks and wines from our award winning list.
We are happy to recommend selections for you. We are completely flexible when it comes to tailoring your own beverage selection.

BEVERAGE PACKAGES

Beverage packages may be chosen for a minimum of 80 guests for private functions only.


POPULAR OPTIONS

Standard Package
5 hour duration
11.30am till 4.30pm
6.30pm till 11.30pm
Capital Wines red and white, full strength and light beer, juice and soft drinks
$45.00/person
Sparkling wine poured for Toasts – an additional $5.00/person

FREQUENTLY ASKED QUESTIONS

Do you charge any venue hire fees?

No, normally the venue is for your exclusive use to share with your guests on your wedding day. We would advise you up front if your guest numbers are not sufficient to allow for exclusive venue use otherwise a venue hire charge may apply. A fee does apply for onsite ceremonies to cover set up.

How much will the food cost?

The most popular two course menus are about $55 per head and a three course menu about $70 per head. We will work with you toward tailoring a menu to suit your requirements.

How do I choose the menu?

GRAZING is very focused on quality produce and our menus are designed to reflect what is being picked fresh from our edible gardens. You can choose your wedding menu from our exquisite seasonal menu.

Can I use my wedding cake as dessert? Is there a charge for this?

Yes you may, charges and conditions are outlined previously.

How much should we budget for drinks?

Well you know your friends the best! But several factors contribute toward the drink spend at weddings. For example if it is extremely hot, despite us providing ample water on all the tables, we tend to find that consumption is a bit higher. As a general rule you could budget for between $35-$45 per head and we will help guide you with drink selections. If you are running a consumption tab, we will keep you informed of how it looks like it is progressing.

Are there any other hidden costs?

Basically no but our full terms and conditions are available for you to read. There are some minor surcharges applicable, for example to cover additional labour costs on Public Holidays, for American Express card payments.

Do you have accommodation?

There is a lovely Bed and Breakfast in Gundaroo Village called Mallee Gum Cottage. We would also recommend other delightful local B&Bs, such as Redbrow Gardens, The Do Duck Inn and Country Guest House Schoenegg. Rydges Eaglehawk Resort is just 15 minutes from Gundaroo. They will offer you a great rate for your guests.

What time do we have to be out by?

We close at midnight. If you have a lunch time wedding we recommend an 11.30am start. We would need the venue back by 4.30pm in order to have it ready for dinner service (if applicable).

What time can we commence our reception?

Evening weddings usually commence at about 6.00pm.

Can you cater for children, vegetarians and other special dietary needs?

Yes of course, we have a dedicated children's menu, a vegetarian menu and our Chef is experienced with a range of special dietary needs.

Please call us to make an appointment to view our facilities. We would love to discuss some of the fine details and answer any questions that you may have.

Confirmation of your booking

Your booking will be considered tentative until a deposit is paid. Your reservation is considered confirmed on receipt of a deposit and a signed copy of these Terms and Conditions. A deposit of 10% is required within 7 days of receiving these terms and conditions. If this is not received on time we reserve the right to cancel the booking to make the venue available to other clients.

Confirmation of final guest numbers for the function

To ensure the success of your function, we require confirmation of final numbers 14 days prior to your function. This must be given in writing. All functions are quoted based on a minimum number. If your attendance falls below this number, we reserve the right to re-quote the per-head cost. The Final Number is the amount we will charge you for the function, even if numbers fall below this. If numbers increase, you will need to check with our Functions Coordinator to see if the increased numbers are possible and the increased function cost will be charged accordingly.


Confirmation of function details

All function details must be finalised 14 days prior to the event. This includes all room set up details, menus, beverage requirements, entertainment, equipment needs, final guest numbers (as above) and duration of function. Any changes that are given after this date may incur additional labour charges (please check with our Functions Coordinator).

Payment

We accept cash, credit card, money order or bank cheque. We do not provide credit. The contract signatory is liable to pay all money due under this Agreement. Full payment of the room hire and food bill and any beverage package cost is required 14 days before the event (and is inclusive of GST). Any extra food and beverage consumed is required to be settled at the completion of the function. We accept Visa, Mastercard and Eftpos at no additional cost. American Express attracts a surcharge of 3.5% for function payments.


Cancellations

If for any reason your function is cancelled, the following conditions apply:
• If notice is given, a cancellation fee equal to the deposit will be charged.
• If notice is given 7 days or less before the function, then the cancellation fee will equal the deposit plus 50% of the final revenue.

Prohibition of food and beverage

To abide by the terms of our license, B.Y.O of any kind is strictly prohibited for function bookings. The Client shall not, and shall ensure his/her guests shall not, bring any food or beverage of any kind on to our premises.

Equipment hire charges

Charges may apply for special equipment or facilities provided for each function (please discuss costs and needs with your Functions Coordinator).

Additional meals

Meals for musicians, video people and photographers must be paid for and are provided at a reduced cost.

Delivery and pickup of equipment

The venue must be advised of all deliveries and collections made on behalf of the client. Payment for deliveries of goods must be made by the client in advance. Assistance for moving in or out of equipment will only be possible if staff are available to do so.
Responsibility
1. The patron assumes responsibility for all damage caused by them or any of their guests, invitees or other people attending the function, whether in the function rooms or in another part of the venue.
2. General and normal cleaning is included in the cost of the room hire charge, but additional charges may be payable if the function has created cleaning needs above and beyond normal cleaning.
3. The venue will take all necessary care but will not accept responsibility for damage or loss of any client’s property in the venue before, during or after a function.
4. The patron is responsible to conduct the function in an orderly manner and in full compliance with the rules and House Policy of the venue management and all applicable laws. We reserve the right to intervene if a function’s activities are considered illegal, noisy or offensive.
5. The venue reserves the right to refuse the service of alcohol to any guests it considers to be under age or intoxicated or behaving in an offensive manner.

Fire and Safety
1. Exit doors must be free of blockages, such as display stands and screens.
2. Exit doors must not be locked, and exit signs must be clearly visible.
3. Highly flammable materials are not permitted.

Additional surcharges apply
1. For American Express payments (see above)
2. For last minute changes that may incur labour charges.
3. For additional cleaning (see above)
4. For PUBLIC HOLIDAYS - A Labour surcharge of 15% of total food and beverage revenue applies.
5. For exclusive use of the venue when numbers/revenue are not sufficient.
6. A minimum spend as designated by the venue is required on certain occasions in order to guarantee the use of the venue.

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